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Management software for gyms and studios

Run your gym or studio from one panel.

Memberships, classes and bookings, payments and reports in one place. On top, it helps you spot members drifting away and win them back, and your data always stays yours.

Become a founding memberSee the screens

Coming soon · Early access open

Founding member offer

40% off for life for the first 50 businesses.

  • First 50 businesses per product: Workout OS and Workout Studio each
  • Free assisted migration
  • Priority onboarding
Join the list
  • 01Runs in the browser, no install
  • 02Full panel on your phone
  • 03English and Turkish
  • 04No hardware needed
Workout OS · Desktop
Workout OS desktop screen: clock, 43 check-ins today, estimated occupancy chart, today's takings ($42,470), memberships expiring this week and members at risk of leaving. Sample data.

Product tour

A day at the gym, in six screens.

These aren't design mockups: they're screens from the app itself, with sample data.

  1. Every member's plan, days left, balance and last visit on one line. Expiring, owing and frozen members are one tap away.

    • Plans and session packs
    • Balances and instalments
    • Import from Excel

  2. Group classes and one-to-one sessions on a weekly calendar, filtered by trainer. Each session shows how full it is; reformer classes are capped at the number of machines.

    • Group and private sessions
    • Trainer calendars
    • Waitlists

  3. Cash, card terminal, bank transfer and online payments, kept apart. Plan sales, expenses and net takings on one screen; the month-end file for your accountant is ready.

    • Daily cash-up
    • Instalments and balances
    • CSV and accounting export

  4. Package ending, session reminder, payment link, form request: the message is drafted for each reason and you review it before it goes. Send by SMS, email or app push.

    • Ready-made drafts by reason
    • Payment and booking links
    • Every send logged

  5. Compares each member with their own history and states the reason in numbers: "weekly visits 2 → 1". Suggests a task for the trainer and a message draft for the team, and measures the outcome after 14 and 30 days.

    • Explainable rules
    • Follow-up tasks
    • No black-box prediction

  6. Upload the file exported from your current software or spreadsheet. You see a validation report before anything is imported; rows with errors are skipped and everything can be undone in one click.

    • Validation report first
    • Undo
    • Free migration help
Workout OS · Members
Workout OS member list: name and member number, plan, days-left bar, end date, balance, last visit and status tags. Sample data.Workout Studio weekly calendar: group and private reformer sessions with trainer names and occupancy such as 3/6. Sample data.Workout OS cash screen: today's income of $42,470, split by payment method (cash, card terminal, bank transfer, online) and plan sales. Sample data.Workout Studio today screen with a Packages running out list: the clients who are due a reminder by SMS or email. Sample data.Workout OS member success list with an open follow-up: fewer visits, weekly visits down from 2 to 1, and a 12-week attendance chart. Sample data.Workout OS migration wizard validation report: 412 member rows, 412 to import, 6 warnings, 0 errors, issues grouped. Sample data.

01 / 06Real screen · sample data

Sound familiar?

Five things you deal with daily.

  1. 01You notice a member left at renewal.
  2. 02Info is scattered across spreadsheets and chat threads.
  3. 03Only one person knows who owes what.
  4. 04Fear of moving data keeps you stuck.
  5. 05Your payment provider takes its cut.

What's different

Why switch to Workout OS?

Memberships, calendars and cash are everywhere. The difference is these six.

  • Catch members early

    In most toolsA no-show list; the rest is yours.In Workout OSStates the reason, suggests the next step.How?Catch members earlyCompares each member with their own normal and suggests a programme review, a message draft or a follow-up task. Measures the outcome after 14 and 30 days, side by side with members nobody contacted.

  • Nothing lost switching

    In most toolsRetyped records, gaps show up later.In Workout OSOne wizard, validation report first.How?Nothing lost switchingMembers, plans, payments, attendance and bookings come across together. Re-import while the old system still runs, without duplicates; we don't suggest switching it off until reconciliation is all green.

  • Your data, yours

    In most toolsExports need a support ticket.In Workout OSCSV and JSON in one click, free.How?Your data, yoursThe owner downloads everything any time, no waiting. 90 days of read-only access and export even after you close the account.

  • Zero commission

    In most toolsThe payment provider is chosen for you.In Workout OSCash, card terminal or your own account.How?Zero commissionYou decide which methods to use; we take no commission on member payments. Each method shows separately in the cash-up, and the month-end accounting file is ready.

  • Reach them where they are

    In most toolsGeneric blasts you write by hand.In Workout OSReady-made reminders and drafts by reason.How?Reach them where they areReminders and drafts are ready for each reason, such as package ending or payment due, across SMS, email and app push. You review and send; every send is logged. Drafts in English and Turkish.

  • Open integrations

    In most toolsAPI costs extra, hardware required.In Workout OSAPI and webhooks on every paid plan.How?Open integrationsSigned webhooks and calendar feeds included, read access on the free plan. Your existing door system connects through the API, no hardware to buy. A consistency check flags mismatches like "frozen, but the door still opens".

We carry the switching risk.

  • Free data move, done with you
  • Parallel run before switching off
  • No contract, cancel in one click
Become a founding memberSwitching steps

Worked example

What is keeping members worth?

Enter your own numbers. The maths runs in your browser and nothing is sent anywhere.

15 members leaving a month

Keep 1.5 members a month

and you protect ≈ $1,080 a year.

Assumption: only the share you enter stays, and each of them pays just one more month. A worked example, not a guarantee.

Become a founding member

Products

Two products, built for how you work.

A gym's day isn't a studio's day. That's why we built two separate panels, from the same team on the same foundation.

Gyms and fitness clubs

Lots of members, a busy front desk, a till that closes every day.

From the front desk to the cash-up, PT packs to member follow-up: the daily work of a gym in one panel.

  • Memberships, freezes and PT packs
  • Front desk and check-ins
  • Cash, card, transfer and online payments
  • A follow-up list for members who stop coming
Workout OS · Reports
Workout OS member report: 251 active members at the start of the period, 304 at the end, weekly new and lost members chart and active member curve. Sample data.
Pilates and reformer, PT, yoga studios

Sessions, packs and clients.

For businesses with small classes and close relationships: session packs, trainer calendars and client follow-up.

  • Session packs and credits left
  • Group and private sessions capped by equipment
  • Trainer calendars
  • Reminders and payment links by SMS, email or push
Workout Studio · Today
Workout Studio today screen: today's sessions, attendee count and clients whose packages are running out. Sample data.

Who it's for

Four businesses, four different days.

The screens are set up around how each business actually runs. Find yours below.

Workout OS member list with plan, days left, end date and balance columns. Sample data.

Workout OS

Gyms

Monthly and annual memberships, freezes and PT packs. The front desk logs check-ins, the till closes at the end of the day, and memberships ending this week are on the first screen.

Workout Studio calendar with group and private reformer sessions and occupancy such as 3/6. Sample data.

Workout Studio

Pilates and reformer

Session packs with credits left and expiry dates. Group classes are capped at the number of machines; full classes get a waitlist, and late cancellations use up a credit.

Workout Studio package list with sessions, validity, price and price per session. Sample data.

Workout Studio

Personal trainers

One-to-one session packs and per-session pricing. Client programmes and bookings in one place, with a renewal reminder before the pack runs out.

Workout Studio client follow-up list with priority score, reason and trainer. Sample data.

Workout Studio

Yoga and wellness

Group classes, workshops and events. Class packs, waitlists and a follow-up list for clients who stop coming.

Switching

Switch in three steps.

You won't retype your records. Migration help is free.

  1. 01

    Export your data

    Export members, memberships, payments and attendance history from your current software or spreadsheet. The wizard shows where to find the export.

  2. 02

    Check the report

    Columns are matched automatically. Before anything is imported you see how many rows will come across, plus warnings and errors.

  3. 03

    Import

    Import in one click, and undo in one click if something looks wrong. Or let our team do these steps for you.

Some of the systems whose exports we recognise

  • Mindbody
  • Glofox
  • PushPress
  • Zen Planner
  • Wodify
  • Arbox
  • TeamUp
  • Momence
  • bsport
  • Eversports
  • Virtuagym
  • WellnessLiving
  • Mariana Tek
  • GymMaster
  • ClubReady
  • BulutGym
  • Excel / Google Sheets

Founding member list

Be one of the first 50.

Launch invites go to this list first. The first 50 businesses per product, Workout OS and Workout Studio, become founding members. A few short emails until launch, that's it.

  • 40% founding member discount, for life
  • Free assisted data migration
  • Priority onboarding
  • One-click unsubscribe in every email

We only use your details for launch news and never share them.

FAQ

Frequently asked questions

When does it launch?

Soon. People on the early access list hear first; we'll email you once the date is set.

How much will it cost?

Prices will be published on this site at launch. The one thing already fixed is the founding member offer: the first 50 businesses per product pay 40% less, for life.

What is the founding member offer?

40% off for life for the first 50 businesses on Workout OS and, separately, on Workout Studio, plus free assisted data migration and priority onboarding. We don't show a live count of places left.

How do we pay?

Subscriptions are paid by card through Polar, which acts as merchant of record and handles invoices and taxes. You can cancel any time in one click.

Can I bring my data from my current software?

Yes. The migration wizard reads files exported from your current software or spreadsheet, shows a validation report first, then imports, and the import can be undone. Our team can also move it for you, free.

Who owns my data?

You do. Export all your records as CSV/Excel at any time, free. We don't sell your data or use it for advertising.

Do I need turnstiles or a door system?

No. Workout OS is software only; we don't sell hardware. Check-ins can be logged at the front desk, and an existing door or turnstile system can connect through the API.

Which languages does it support?

The panel is in English and Turkish. Currency, time zone and date format follow your business settings.

Workout OS or Workout Studio?

If you run a gym or fitness club built around memberships and a front desk, Workout OS. If you run a pilates, reformer, PT or yoga studio built around session packs and bookings, Workout Studio. Not sure? Write to us.

Contact

Questions? Write to us.

Questions about the product, switching or partnerships: write to us and we reply within 1 business day.

Email us

or copy the address:support@workoutos.app

Or write to us here

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