Workout Studio · PT, pilates, yoga
The system counts sessions left. The reminder is ready to send.
Workout Studio is software for personal trainers and pilates, reformer and yoga studios. Clients book from a link, so they never need an app. No per-client pricing.
40% off your first 6 months for the first 50 founding customers · Free up to 5 clients
Real screens, shown with the Turkish interface. The panel also runs in English. Sample data.
Capacity from your equipment, group and 1-to-1 in one calendar, payouts per trainer.
At the gym or at home, however many clients you have. Packs, sessions and payments from your phone.
Group classes, waitlists and pack reminders in a calm, simple panel.
6 or 15 trainers, each with their own calendar and payout rules.
Client follow-up
A pack is ending with nothing booked, recent bookings were missed or a new client is off to a slow start: the clients to look after show up on the Today screen with the reasons. Included in every plan.
Selin K.
8-session pack · 1 session left
Client follow-up
Priority: medium
1 session left, nothing booked ahead
2 of the last 3 bookings were no-shows or late cancellations
Weekly sessions, last 12 weeks
Why this order? The pack is about to run out.
Not a churn prediction, a situation worth following up.
Calendar
One column per reformer. When all four are booked, the next person joins the waitlist.
Calendar · Thursday
Equipment view
Group reformer
Ella · 4/4 full
Group reformer
Ella
Group reformer
Ella
Group reformer
Ella
1-to-1
Sam · Jo
Intro session
New client · Jo
Duet
Priya, Tom
Waitlist
2 waiting
Capacity comes from your equipment: when 4 reformers are booked, the fifth person joins the waitlist. Sample data.
Messaging
Package ending, payment due, follow-up: a draft is ready for each reason. You review it and send by SMS or email, and every send is logged.
Your studio
SMS · email · sample drafts
Class reminder
Hi Priya, you're booked on reformer 5 tomorrow at 09:00. Can't make it? You can cancel up to 12 hours before.
Wed 18:00
Pack running low
You have 2 sessions left on your pack. Top up here: pay.example.com/n7Kq
Thu 10:05
Payment received
Thanks, payment received. Your 8-session pack is ready to use.
Thu 10:12
What is in it
Every feature is in every plan, including the free one.
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Why studios switch
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No commission: you collect from your own clients, directly. Monthly billing, cancel any time. Your full data, free to export whenever you like (90 days to export after cancelling), and free migration from your old tool.
How migration works02
Reminders and drafts come ready for each reason, such as package ending, payment due or follow-up, across SMS and email. Staff review and send, and every send is logged. Nothing goes out in bulk automatically.
How messaging works03
No per-client pricing for studios. Session packs and balances track themselves. Clients pick a reformer spot, and the waitlist fills cancelled places automatically.
Reformer spot bookingStudio pricing
Monthly prices in USD, excluding taxes. Every feature is in every plan.
Founder offer: the first 50 founding customers (Workout OS and Workout Studio combined) get 40% off their first 6 months; a spot is taken with the first payment.
FAQ
Workout Studio is management software for personal trainers and pilates, reformer, yoga and wellness studios. It tracks session packs and sessions left, runs an equipment-aware calendar with spot booking and a waitlist, prepares SMS and email reminders for staff to send, tracks payments and balances, and calculates trainer payouts.
Client follow-up notices every night when a client's pack is ending with nothing booked, recent bookings were missed or a new client is off to a slow start, and shows the reason with numbers on the Today screen. It suggests a programme review, a personal message draft and a follow-up task, and measures the outcome 14 and 30 days later. It uses explainable rules, not an AI prediction, and it never messages clients by itself. It is included in every plan.
No. Plans differ by the number of trainers, not clients. From the Solo plan upwards you can have unlimited clients. The free plan covers 5 active clients.
No. You send a personal booking link by SMS or email. The client opens it in the browser, picks a session using their pack, chooses a spot and can cancel inside your cancellation window.
Yes. Upload a CSV, check the column match, review duplicates and confirm. Sessions left on a pack carry over. The importer also reads exports from Mindbody, Glofox and Trainerize.
By default you collect payment yourself (cash, bank transfer or card terminal) and record it in Workout Studio, with payment reminders and transfer details sent by SMS or email. If you want online payment links, we can connect your own payment provider account as an optional paid add-on; the money goes to your account, not through us, and we take no commission.
Control and integrations
On every plan: nightly consistency checks, files your accountant can import, an open API and free migration.
Consistency checks
Every night, and right after the relevant change, records are checked against each other. Each issue lands in an Issues inbox with an explanation and a suggested fix. Safe fixes take one click; anything else you can ignore.
Accounting export
Reports → Accounting turns a period's payments, refunds, sales and expenses into a journal or transaction list, or into Xero and QuickBooks Online bank-statement files that follow their documented column layouts.
Open API
REST API, signed webhooks, an event feed, ICS calendar feeds and an OpenAPI 3.1 spec. Full access on every paid plan, read-only on the free plan.
Migration
A multi-file wizard, a validation report before import, parallel running with your old tool and reconciliation. Or let us do it, free.
Demo
Services, packs, client list. 40% off your first 6 months for the first 50 founding customers (Workout OS and Workout Studio combined).